Executive Associate (NGO) – Imagine World | Full-Time Job in Dar es Salaam, Tanzania
Job Title.Executive Associate
Company. Imagine World
Location. Dar es Salaam, Tanzania
Job Type. Full time
All children have immense potential, but hundreds of millions don’t have access to the learning they need. Imagine Worldwide believes that every child should be empowered with the basic right to literacy and numeracy. We provide an innovative education technology solution and implementation model to the global literacy/numeracy learning crisis using the onebillion application and various toolkits and systems to support implementation. Our model is massively scalable, evidence-based, and can deliver foundational learning to millions of the most marginalized children.
Imagine Worldwide partners with governments, organizations, and communities to provide child-directed, tablet-based learning that is accessible, effective, and affordable. We are incorporated in California (United States) as a nonprofit organization, but operate in Sub-Saharan Africa through locally-registered entities in Malawi, Sierra Leone, and Tanzania. Learn more on our website.
About the Role
The Executive Associate will play a supporting role in carrying out Imagine’s mission, to design, test, and scale tablet-based learning solutions that enable children to become literate and numerate. The position offers an international, flexible, learning environment to enhance individual career development and growth. The Executive Associate will join a highly committed and collaborative team that is working together to empower every child, everywhere to achieve their full potential. They will work directly with the Executive Director of Imagine Tanzania, to support Imagine’s growth in our scale countries.
Over the next six years, Imagine’s goal is to serve more than 10 million children in at least four countries, ultimately achieving three times the typical level of literacy and numeracy outcomes of national education systems in Africa (60% fluency by the age of 10, as opposed to 20%). This all while delivering the program at less than $7 per child per year.
Key Responsibilities
The Executive Associate will work closely with the Executive Director, focusing not only on providing administrative and operational support but also on driving key organizational initiatives in Tanzania. This role involves co-ordinating the country office and supporting operational excellence, conducting research for problem or root-cause analysis, preparing impactful presentations, and managing strategic projects to enhance the effectiveness and efficiency of Imagine Worldwide's mission delivery. The ideal candidate must be a strong operator with relationship-building skills. The Executive Associate’s responsibilities will include - but will not be limited to - the following:
Administrative Support
Work directly with the Executive Director to support key aspects of their work;
Act as the point of contact for the Executive Director in engagements with Imagine Worldwide, the Government and other external partners. This includes receiving calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
Prepare impactful presentations for meetings, including gathering documents, drafting documents or presentations, and attending to the logistics of meetings;
Consolidate notes from meetings and discussions, share action steps, and follow up to resolve issues.
Draft, review, and send communications on behalf of the Executive Director. Coordinate work with other staff as needed and play a key role in the coordination of organizational efforts both within and outside Imagine Tanzania;
Collect and consolidate weekly updates across functions for sharing with Executive Director and the entire organization, and proactively identify and flag areas requiring support or improvement:
Share weekly updates and monitor engagement and questions.
Assist with meeting scheduling and manage calendars in line with the Executive Director preferences:
Conduct weekly detailed review of their calendar and make adjustments as required to facilitate travel and optimize productivity
Country Board Support
Lead in the preparation and review board packs for board meetings, including gathering documents, drafting documents or presentations and/or formatting documents to deliver highly professional output.
Take minutes during board meetings, share action steps and follow up to resolve issues.
Organizational Management
Consolidate requests and inputs to prepare weekly agenda for management meetings with support from the Executive Director;
Manage invitations and communications with management team on meeting changes;
Support the Executive to manage information flow across the organization and all digital channels, in a timely and accurate manner;
Track and manage key strategic projects and initiatives, maintaining project plans, monitoring progress against milestones, identifying risks, and ensuring timely delivery of priorities.
Drive rigorous follow-up structures to monitor performance vs targets;
Lead project management processes across priority initiatives, including project planning, scoping, prioritization, execution, and cross-functional coordination to ensure effective delivery.
Track progress on strategic initiatives, ensuring clear visibility of priorities, timelines, and follow-ups for the Executive Director and leadership team.
Prepare concise monthly country reports summarizing key metrics and updates from country teams;
Adopt a data-driven approach to challenges, delving into analytics to identify key areas for improvement and driving initiative;
Spearhead interdepartmental strategic initiatives, including the rollout of new systems and processes, or process optimizations;
Keep the Executive Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Travel and Logistics Support
Co-ordination of all travel and logistics for the Executive Director;
Manage all flight bookings directly or through a travel agent as required, as well as road trips, transfers, and accommodation;
Complete pre-flight check-ins, flight, and all travel changes that may arise;
Lead in planning, organization, and execution of in-person retreats and meetings, including, senior leadership retreats, and organization-wide team retreats.
Assist with travel bookings and logistics for the senior leadership team, donors, and consultants as required.
Knowledge Management & Productivity Tools Support
Contribute to maintaining the Imagine ‘Playbook' where we codify the ‘Imagine way’ for team members and partners to leverage;
Support strategies to drive utilization and adoption of online collaboration and productivity tools for project management and stakeholder management, to enable as much asynchronous work as possible and maximize team productivity;
Lead and coach team members on the use of online collaboration and productivity tools to enable as much asynchronous work as possible to maximise working hours
Requirements
Minimum Qualifications
Bachelor’s Degree
A minimum of 5 years’ experience in operations management, project management, or a similar field.
Strong digital literacy skills using a variety of no-code, artificial intelligence tools, other productivity and collaboration tools.
Additional work experience is welcome.
Ideal Candidate Profile
Exceptional project management skills and proven experience that includes:
Strong communication skills and ability to write clear and concise reports and synthesise information into compelling presentations in English.
Strong interpersonal and relationship-building skills.
Ability to work effectively in multicultural environments and teams.
Familiarity with productivity and collaboration tools for task and project management.
Excellent working knowledge of G Suite, MS Office, Slack etc.
Exceptional with the use of AI tools such as ChatGPT, GoPilot, Google AI etc.
Strong aptitude for data analysis and data-driven decision-making
Strong organizational skills and superior attention to detail
Ability to work under pressure and meet deadlines
Ability to prioritize and display a high level of adaptability/flexibility
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Executive Associate (NGO) – Imagine World | Full-Time Job in Dar es Salaam, Tanzania
Reviewed by husseinchuse
on
Tuesday, March 24, 2026
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Reviewed by husseinchuse
on
Tuesday, March 24, 2026
Rating:
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