Senior Procurement Officer
Position Summary:
The Senior Procurement Officer is responsible for all purchasing functions, including evaluating and qualifying Suppliers/vendors; placing and tracking orders; ensuring timely and accurate delivery of goods; soliciting and analyzing quotes.
Duties and Responsibilities
- Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities.
- Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise management and procurement officer of any impact.
- Attend meetings and update management on issues or concerns, in particular when there is a risk which could prevent the organization meeting client demands or where there are over capacity concerns.
- Deliver briefs, updates and reports as and when required.
- Develop creative and innovative procurement processes.
- Develop ideas and strategies to improve operational efficiency of the procurement department
- Ensure continuous supply of required goods and materials and communicate any supply problems which may pose a risk or impact on organization operations
- Build, maintain and manage supplier relationships and ensure good communication.
- Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are timely implemented;
- Develop supply base, providing vendor listing for the supply of goods and services
- Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally
- Supervise and evaluate performance of the procurement officer and store keepers and provide periodic feedback on their performance
- Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
- Conduct purchasing functions in accordance with approved policies; Evaluate supplier’s performance; Preparation, review and clearance of documentation (evaluations, requests for awards, purchase orders and contracts for services)
- Negotiate terms and conditions of purchase to ensure efficient and timely delivery of service;
- Establish re-order levels in liaison with departmental heads;
- Maintain an update of prices for the project’s common purchases/supplies
- Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched;
- Follow up and process supplier’s payments;
- Compile and maintain approved supplier’s log for both local and international supplies;
- Follow up customs clearance and arrange warehousing, delivery and clearance;
- Carry out any other duties that may be assigned to him/her by the Executive Director
Qualifications / Skills
- The candidate must possess a minimum of a Bachelor’s Degree in Business Administration Procurement and Supply Chain Management or specialized in Procurement and Logistics and Possession of professional qualification i.e. CIPS and 3 years related experience in purchasing, and logistics management;
- Possession of professional qualifications
- Experience in bio-medical procurement is an added advantage;
- Good communication skills;
- Knowledge of purchasing procedures;
- Strong computer skills with knowledge of supplies and stock management;
- Ability to make judgment and decisions in accordance with the established policies and procedures;
- Highly organized, detail-oriented and self motivated;
- Ability to prioritize and handle multiple tasks simultaneously;
How to apply:
If you are qualified and wish to join Baylor – Tanzania, Apply in confidence by submitting an application letter, a detailed CV, relevant copies of your certificates, and the names and contact information for three referees should be addressed to:
Executive Director,
Baylor College of Medicine Children’s Foundation – Tanzania
P.O. Box 5208
Mwanza, Tanzania
An electronic copy of ONLY the application letter and CV should also be sent via email address: hr@baylortanzania.or.tz
Application should reach Baylor – Tanzania no later than April 17th, 2019.
Note: Only short-listed applicants will be contacted.
Comments
Post a Comment