Senior Procurement Officer Job at Baylor Tanzania (BIPAI)

Senior Procurement  Officer

Location: Mwanza

Position Summary:

The Senior Procurement Officer is responsible for all purchasing functions, including evaluating and qualifying Suppliers/vendors; placing and tracking orders; ensuring timely and accurate delivery of goods; soliciting and analyzing quotes.

Duties and Responsibilities

• Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities.
• Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise management and procurement officer of any impact.
• Attend meetings and update management on issues or concerns, in particular when there is a risk which could prevent the organization meeting client demands or where there are over capacity concerns.
• Deliver briefs, updates and reports as and when required.
• Develop creative and innovative procurement processes.
• Develop ideas and strategies to improve operational efficiency of the procurement department
• Ensure continuous supply of required goods and materials and communicate any supply problems which may pose a risk or impact on organization operations
• Build, maintain and manage supplier relationships and ensure good communication.
• Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are timely implemented;
• Develop supply base, providing vendor listing for the supply of goods and services
• Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally
•  Supervise and evaluate performance of the  procurement officer and store keepers and provide periodic feedback on their performance
• Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
• Conduct purchasing functions in accordance with approved policies; Evaluate supplier’s performance; Preparation, review and clearance of documentation (evaluations, requests for awards, purchase orders and contracts for services)
• Negotiate terms and conditions of purchase to ensure efficient and timely delivery of service;
• Establish re-order levels in liaison with departmental heads;
• Maintain an update of prices for the project’s common purchases/supplies
• Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched;
• Follow up and process supplier’s payments;
• Compile and maintain approved supplier’s log for both local and international supplies;
• Follow up customs clearance and arrange warehousing, delivery and clearance;
• Carry out any other duties that may be assigned to him/her by the Executive Director

Qualifications / Skills

• The candidate must possess a minimum of a Bachelor’s Degree in Business Administration Procurement and Supply Chain Management or specialized in Procurement and Logistics and Possession of professional qualification i.e. CIPS and 3 years related experience in purchasing,  and logistics management;
• Possession of professional qualifications
• Experience in bio-medical procurement is an added advantage;
• Good communication skills;
• Knowledge of purchasing procedures;
• Strong computer skills with knowledge of supplies and stock management;
• Ability to make judgment and decisions in accordance with the established policies and procedures;
• Highly organized, detail-oriented and self motivated;
• Ability to prioritize and handle multiple tasks simultaneously;

How to apply:

If you are qualified and wish to join Baylor – Tanzania, Apply in confidence by submitting an application letter, a detailed CV, relevant copies of your certificates, and the names and contact information for three referees should be addressed to:

Executive Director,

Baylor College of Medicine Children’s Foundation – Tanzania

P.O. Box 5208

Mwanza, Tanzania

An electronic copy of ONLY the application letter and CV should also be sent via email address: hr@baylortanzania.or.tz 



Application should reach Baylor – Tanzania no later than April 17th, 2019.

Note: Only short-listed applicants will be contacted.