Senior Procurement Officer Job at Baylor Tanzania (BIPAI)

Senior Procurement Officer

Location: Mwanza

Position Summary:

The Senior Procurement Officer is responsible for all purchasing functions, including evaluating and qualifying Suppliers/vendors; placing and tracking orders; ensuring timely and accurate delivery of goods; soliciting and analyzing quotes.

Duties and Responsibilities

Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities.
Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise management and procurement officer of any impact.
Attend meetings and update management on issues or concerns, in particular when there is a risk which could prevent the organization meeting client demands or where there are over capacity concerns.
Deliver briefs, updates and reports as and when required.
Develop creative and innovative procurement processes.
Develop ideas and strategies to improve operational efficiency of the procurement department
Ensure continuous supply of required goods and materials and communicate any supply problems which may pose a risk or impact on organization operations
Build, maintain and manage supplier relationships and ensure good communication.
Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are timely implemented;
Develop supply base, providing vendor listing for the supply of goods and services
Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally
Supervise and evaluate performance of the procurement officer and store keepers and provide periodic feedback on their performance
Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
Conduct purchasing functions in accordance with approved policies; Evaluate supplier’s performance; Preparation, review and clearance of documentation (evaluations, requests for awards, purchase orders and contracts for services)
Negotiate terms and conditions of purchase to ensure efficient and timely delivery of service;
Establish re-order levels in liaison with departmental heads;
Maintain an update of prices for the project’s common purchases/supplies
Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched;
Follow up and process supplier’s payments;
Compile and maintain approved supplier’s log for both local and international supplies;
Follow up customs clearance and arrange warehousing, delivery and clearance;
Carry out any other duties that may be assigned to him/her by the Executive Director

Qualifications / Skills

The candidate must possess a minimum of a Bachelor’s Degree in Business Administration Procurement and Supply Chain Management or specialized in Procurement and Logistics and Possession of professional qualification i.e. CIPS and 3 years related experience in purchasing, and logistics management;
Possession of professional qualifications
Experience in bio-medical procurement is an added advantage;
Good communication skills;
Knowledge of purchasing procedures;
Strong computer skills with knowledge of supplies and stock management;
Ability to make judgment and decisions in accordance with the established policies and procedures;
Highly organized, detail-oriented and self motivated;
Ability to prioritize and handle multiple tasks simultaneously;

How to apply:

If you are qualified and wish to join Baylor – Tanzania, Apply in confidence by submitting an application letter, a detailed CV, relevant copies of your certificates, and the names and contact information for three referees should be addressed to:

Executive Director,

Baylor College of Medicine Children’s Foundation – Tanzania

P.O. Box 5208

Mwanza, Tanzania

An electronic copy of ONLY the application letter and CV should also be sent via email address: hr@baylortanzania.or.tz

Application should reach Baylor – Tanzania no later than April 17th, 2019.

Note: Only short-listed applicants will be contacted.

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