Finance Associate, Tanzania

Job description

PCI is a non-profit organization dedicated to preventing diseases, improving community health, and
promoting sustainable development worldwide. With support from United States Department of Agriculture (USDA), PCI Tanzania will be implementing the final phase of Food for Education (FFE) programming in the Mara region (2017-2021). The goal of the program is to improve literacy among primary school students, and increased use of health and dietary practices, empower women etc.

In line with programmes objectives, growth and sustainability, PCI wishes to attract talents and professionals to help run the programme.

Purpose Of The Position

The Finance Associate provides day to day financial support to PCI Tanzania operations. S/he provides functional financial management support to Project Director, Project Managers, and Coordinators. In addition, provides working support to Finance Assistant, Senior Finance Officer, Finance Manager and probably to Finance Director where necessary. With other finance staff S/he provides functional financial management support to Country Office program team, Administration and HR units.

Key Areas Of Responsibility

Facilitate Payments

On all approved Travels, and Activity and Budget Proposals process MPesa payments for Vendors/Supplies, Training/Meeting Participants and PCI employees timely.
Prior to payment ensure thorough review of invoices and other supporting documents including requests for compliance issues prior to processing payments.
Work with program staff on facilitating field based payments to participants in (meetings, workshops, trainings, community works, warehouses stevedores etc.)

Financial Control

Execute and uphold systems of internal controls in compliance with PCI Policies and under guidance from the Senior Finance Officer.
Ensure cash receipts as documented by Finance Assistant are well reconciled and deposited into a PCI bank account instantly.
Maintain updated, organized, secure filing and storage of financial documents relating to M-Pesa payments and Journal vouchers.
Manage M-Pesa register to ensure it is timely updated and report any expected funding requirements to ensure smooth operations of program activities.
Ensure all cash receipted are banked into PCI Bank account instantly.

Accounting

Facilitating timely Travel and Program advance reconciliations according to PCI Tanzania policies and procedures.
Recording Regional Office M-Pesa approved payment vouchers and Journal Vouchers into ACCPAC.
Provide support to the Senior Finance Officer and Finance Manager in the creation of financial reports on monthly basis and as when might be needed in regular basis.
Work with the Senior Finance Officer and Finance Manager ensuring monthly bank reconciliations are done timely and accurately.

Liaison with External Institutions

Facilitate bank transactions including cash withdrawals, cash deposits, check deposits to PCI bank or any other bank, collection of bank statements, facilitation of official communication between PCI and bank(s) including follow up of any outstanding matters as may arise.

Professional Skills

Works Efficiently and Effectively/Commitment to Quality
Builds Relationships/Teamwork
Judgment
Demonstrates Adaptability
Problem Solving
Creativity and Technical Skills
Works with integrity.

Required Qualifications

Bachelor or Advanced Diploma in Accounting from recognized
Excellent computer skills, including MS software: Word, Excel, and Outlook.
Demonstrated ability to interact well with others and work in a team environment
Excellent English skills -- verbal and written.
Good negotiation skills, appropriate leadership and problem-solving skills

2-3 years relevant professional experience including petty cash management
Experience working in a multi-cultural environment
Highly organized, detailed oriented, sound judgment, strong interpersonal skills
Working with high level of integrity

Required Skills