World Vision Jobs Tanzania

Job description

Purpose Of The Position

The purpose of the position is to provide Administrative and Logistical support to the Finance Division Director and staff.

Administrative Roles

• Managing the day to day operational and administrative activities of Finance Division by organizing flow of documents, prioritizing incoming requests, maintaining Finance Director’s Calendar, paperwork and control system and following up to ensure timely responses.

• Handling of correspondence i.e. incoming and outgoing letters, scanning of financial documents for external correspondence to Auditors, Regional office, Partnership office, Banks and support offices like monthly Funding Requests, Funding confirmations
• Handling any Changes to bank account signatories and all Bank Accounts should have updated signatories and Signature control list is in place; and ensure banking correspondences are done in a timely manner

Financial Management Roles

• Handling the petty cash for the office and ensure the petty cash requests are within approval ceiling limit; the amount requested are in agreement with supporting documents and ensure replenishment is done timely

• Occasionally: Support the disbursement desk with payment for distribution invoices ( such as Air tell bills, fuel bills etc), monthly Project Funding disbursement and forex management whenever need arise and ensure the organization receives a desired foreign exchange rate.

General Financial Management

• Ensure you model customer service and promptly respond to all customers inquiries
• Exercise professional ethics and code of conduct in doing your work ( ie right attitude towards your assignments, high rate of integrity, confidentiality etc)

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on the job training:

• Education level required: Minimum of Bachelor’s degree in Business Administration, Accounting.
• Strong Organization skills and ability to work under pressure.
• Formal secretarial training, Accounting and /or proficiency in computer software like Ms excel, power point etc. will be an added advantage.
• Commitment to accuracy and attention to detail and a good command of English.

Experience: 3 -5 years of experience in providing support to a busy Finance , Administrative Division with many staff including virtual teams and executive assistant to senior staff.

• Excellent typing skills, written and verbal communication, proven interpersonal and customer service skills.

Working Environment/Conditions

Work environment – Office based with occasional travel to the field.

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