The European Union (EU) Jobs November 2017 deadline

Administrative Secretary at The European Union (EU) October 2017

Delegation of European Union to the United Republic of Tanzania is looking for an Administrative

Secretary – Reference: ADM/SEC/POST 48230/2017/EU-ADM

We areThe European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad the EU is represented through more than 140 diplomatic representations, known as EU Delegations, which have similar functions to those of an embassy.

The EU Delegation to Tanzania in the partnership with Tanzania and the East African Community:

• Shares the values and interests of the European Union:
• Promotes fundamental rights, good governance and accountable democracy;
• Supports Tanzania’s development agenda and sustainable development goals for a better life for all
• Stimulates inclusive growth, private sector and job creation:
• Fosters regional peace and stability, economic integration and trade development

We offer a full time (37.5 hours a week) post of Administrative Secretary With six months probationary period. Under this post, recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as an Administrative Secretary this job function may be changed in accordance with the needs of the Delegation. The successful candidate will serve as support staff across the Delegation under the supervision and responsibility of the relevant Head of Section.

This is a full time employment and the duty station is Dar es Salaam. The post is allocated in salary group III which has a minimum gross salary of 2,261,248 TZS per month.

We offer other entitlements as per European Union Human Resources procedures applicable to locally recruited staff. The definitive salary will be determined based on the professional experience of the successful candidate. We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.

Under the authority of the Head of Section, the Administrative Secretary will assist the Head of Administration in the fields of logistics, Protocol and Administration

Logistics and Protocol Functions

• Coordinate all visa processes for staff and visitors, Arrange transportation and temporary accommodation
• Coordinate logistics and Protocol Relations at the occasion of EU official visits to the country
• Processing VAT and Duty exemptions
• Develop and oversee budget for Delegation’s annual events
• Delegation Event Management
• Management of all dispatches and couriers
• Assist in managing Diplomatic Pouch
• All Protocol related issues

Administrative Functions

• Secretarial Duties within the Admin section
• Management of car fleet and drivers
• Supervising and recording Driver’s overtime
• Responsible for all records/files related to the job
• Operational Initiator for all invoices related to the job
• Regularly check the log book of vehicle and ensure their proper use as per the policy of the institution
• Manage calendar for Administrative meetings
• Back up for infrastructure management
• General assistance to Head of Administration when required

Required Qualifications and Competencies

• Secondary education, preferably within Business Administration

Experience

• Minimum of three years’ experience in related fields is required. Experience in a diplomatic mission is an advantage.

Speciality knowledge (Know what)

• Logical support
• Administration

Technical knowledge (know how)

• Logistics and protocol

Linguistics ability and Communication skills

• Fluent in English and Kiswahili, knowledge of French an added advantage.
• Very good oral and written communication.

Interpersonal and Intellectual skills

• Flexibility to work under pressure and to respond quickly to new demands
• High degree of responsibility and be able to work independently in order to meet strict deadlines
• Ability to work in a team
• Polite and professional manners
• Analytical and flexible mind
• Capacity to absorb complex information including ability to understand legal texts
• Ability to focus on priorities and to organise work to deliver on time
• Ability to write clear notes/letter
• Management skills
  • An ability to prioritise, plan and organise work in a busy environment
  Personal Qualities High integrity, able to handle handle confidential and personal data.
  How to apply
  Please send your application and supporting documents to DELEGATION-TANZANIA-HR-RECRUITMENT@eeas.e uropa.eu The package should include a cover letter and a detailed CV. The selection process will include evaluation of applications, written tests for qualified candidates to be followed by oral interviews for shortlisted candidates. EU is an equal opportunity employer. All applicants should be legally allowed to live and work in Tanzania.
  The delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to DELEGATION-TANZANIA-HR-RECRUITMENT@eeas.e uropa.eu the deadline for applications is 02/11/2017