Job Opportunity at ABT Associates, Finance and Administrative Assistant

ABT Jobs In Tanzania

Organization Overview
The International Health Division is committed to the improvement of health and healthcare
delivery around the world.  Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management.  Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.

 Opportunity
Abt Associates seeks a qualified Finance and Administrative Assistant to support the International Health Division in Tanzania.

 Under the supervision of the Accountant, the Finance and Administrative Assistant provides a wide range of administrative and financial support to the AIRS 2 Project Office in Tanzania.

Key Roles and Responsibilities
Assist the Accountant with the timely submission of the ROV in accordance with Abt Associates procedures and policies.
Scan and upload all financial documents into Abt’s web based accounting software, ISMS.
Assists the Accountant with preparation of payment vouchers and corresponding checks.
Assists the Accountant with preparation and upload of MPESA files, including working with regional offices to verify missing or miscoded phone numbers, typing excel sheets and verifying sign in sheets.
Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes.
Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals,  consultant documents, travel files, procurement files,  project deliverables, project reports , and minutes of meetings.
Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports.
Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.
Prepare and send pouches to District Region(s) as needed.

Preferred Skills / Prerequisites
4+ years of experience and a Bachelors Degree in Accounting, Finance, Management, Business, or other relevant field (desirable).
Prior experience in office administration.
Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
Ability to assess problems and develop solutions.
Excellent inter-personal communication skills and excellent organization skills.
Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
Fluency in English

Minimum Qualifications
4+ years of experience and bachelor degree OR the equivalent combination of education and experience.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

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