1. All applicants must be Citizens of Tanzania and not above 45 years old. However, applicants should also observe the age limit for each position where indicated.
2. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.
3. Applicants should apply on the strength of the information given in this advertisement.
4. Applicants must attach their detailed relevant certified copies of academic certificates:
· Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
· Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
· Form IV and Form VI National Examination Certificates.
· National Service (JKT) certificate as will be determined relevant.
· Computer Literacy
· Professional certificates from respective Boards
· One recent passport size picture and birth certificate.
5. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
6. Testimonials, Partial transcripts and results slips will not be accepted.
7. Presentation of forged academic certificates and other information in the CV will attract sanctioning of legal action.
8. Applicants currently employed in the public service should route their applications through their respective employers.
9. Applicants for entry levels currently employed in the Public Service should adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
10. Applicants who have/were retired or terminated from the Public Service for whatever reason should not apply.
11. Applicants should indicate three reputable referees with their reliable contacts.
12. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
13. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU).
14. Deadline for application is 24th March 2017.
15. Applicants with special needs/case (disability) are supposed to indicate clearly.
16. Women are highly encouraged to apply.
17. In case where applicants have similar qualifications, an applicant who holds a National Service (JKT) certificate will be highly considered.
18. Only shortlisted candidates will be informed on a date for interview.
19. Application letters should be written in Swahili or English through website www.ajira.go.tz
20. All applications must be sent through Recruitment Portal by using the following address:
http://portal.ajira.go.tz/
(This address can also be found at Public Service Recruitment Secretariat (PSRS) website, Click 'Recruitment Portal')
RECORDS MANAGEMENT ASSISTANT I – 4 POSTS
Salary Grade: TPGS 3
A. Qualifications:
i. Holder of Diploma in Records Management, Archives Management (NTA Level 6) or equivalent qualifications from a recognized institution with working experience of at least four (4) years in similar field.
ii. Age limit – below 35
B. Duties and Responsibilities:
i. To open new files and indexes as may be directed by the superior.
ii. To receive correspondence and files sent by dispatch book.
iii. To sort outgoing correspondence in accordance with instructions
iv. To maintain an up-to-date register of office files.
v. To make copies and attach correspondence to relevant files whenever deemed necessary.
vi. To supervises subordinates in registry to ensure effective work performance.
vii. To review pending correspondence and list files required for filing.
viii. To perform any other duties as may be assigned by the supervisor
Application Instructions
NOTE: REMEMBER TO ATTACH AN APPLICATION LETTER. APPLICATION LETTER SHOULD BE DIRECTED TO:
THE DIRECTOR GENERAL,
TANZANIA PORTS AUTHORITY
P. O. BOX 9184
DAR ES SALAAM
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