Job at Abt Associates, Administrative Assistant

Description
Organization Overview

The International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.

Opportunity

Abt Associates seeks a qualified Administrative Assistant to support the international Health division in Tanzania.

SHOPS Plus in Tanzania will increase the use of priority health services through strategic expansion of private sector approaches in the health system. The main activities currently include supporting creation of clinical practica at private health facilities for nursing and midwifery students , creating a more sustainable private network of pharmaceutical outlets by working with Accredited Drug Dispensing Outlets (ADDOs), forming public-private partnerships, and increasing services for people living with HIV.

Sustaining Health Outcomes through the Private Sector (SHOPS) Plus is USAID’s flagship initiative in private sector health, which began in September 2015. The primary goal of the project is to improve health outcomes and contribute to the achievement of major global efforts, especially Ending Preventable Child and Maternal Deaths, AIDS-free Generation, and FP2020. The private sector is integral to the health system and an important provider of priority health care services. To improve health outcomes and meet these global commitments, SHOPS Plus will strategically engage the private sector.

Key Roles and Responsibilities

Makes travel arrangements for staff traveling outside of their region or for international visitors
Manage local procurements for office supplies and other requirements
Make logistical arrangements for project events and field activities
Purchase, store, and distribute office supplies
Organizes all logistics for conferences and meetings
Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing,
Compile and review financial documents for accuracy/completeness
Enter financial information into databases
Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive messages
Ensure timely settlement of office bills
Assist with hiring and tracking of consultants
Assist the Finance & Admin manager to develop, manage, and monitor project budgets, place monthly cash requests, and prepare the monthly ROV
The Administrative Assistant will provide the SHOPS Plus Tanzania Staff with both financial and administrative support for all activities.

Preferred Skills / Prerequisites

3+ years of relevant professional experience
Bachelor’s Degree in business administration, finance, or other relevant field
Fluency in English and at least one local language
Proficient in relevant computer applications and databases
Strong analytical skills, with an emphasis on budget and financial analysis.

Minimum Qualifications

+3 Years of experience OR the equivalent combination of education and experience.

Application Instructions

Online application, click HERE to Apply

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