New Job Opportunity at Arusha Poverty Reduction Agency

BACKGROUND

Poverty Reduction Agency is a non-profit organization that

follows set of measures, both economic and humanitarian, that permanently lifts people out of suffering. Measures, that intends to end poverty forever by enabling the poorest communities to create wealth for themselves.

Our mission is to help our communities bring permanent end to poverty. PRA Tanzania works on the idea that all people, everywhere in the world, not only developed but also developing countries, have the right to a life free from poverty. PRA Tanzania partners with countries, national and international government and non-government organisations, companies, agencies and any individual in need to support and improve the quality of lives regardless of age, gender, ethnic, political, or religious association.
JOB TITLE: Assistant Programs Admin
RESPONSIBLE TO: Managing Director
JOB PURPOSE: To be responsible for the smooth running of the PRA – Tanzania Arusha
office, providing a full secretarial service for the Office Manager and other staffs.

Main duties and responsibilities:

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Manage calendar for Managing Director
To act as the first point of contact with visitors, partners, donors and other persons on a range of matters.
To provide administrative and secretarial support to the Office Manager including typing/word processing and receiving telephone calls and emails.
To open, sort and distribute post, including that received via the Postal Office service.
To operate the office telephone, fax and e-mail systems.
To undertake administrative duties in respect of staff attendance, including following up of individual absences, in accordance with PRA – Tanzania’s absence policy.
To help ensure that the reception area and displays are neat, tidy and clean showing the office at its very best at all times (this is a particular priority at office open hours and Administrative meetings/functions)
To deal with lost property, ensuring the return of named items and safe storage of unclaimed and unlabeled equipment.
To schedule and coordinate meetings, appointments and travel arrangements for Managers
To assist with the receiving deliveries of stock, checking against delivery notes and informing intended recipients of any shortages, damage etc.
To maintain stocks of stationery and office supplies and oversee stocktaking.
To maintain confidentiality at all times in respect of organisation-related matters and to prevent disclosure of confidential and sensitive information.
To continually promote and support the ethos and principles of the organisation and to avoid any action that may be detrimental or prejudicial to the interests of the organisation.
To undertake any other duties of a similar level and responsibility as may be required.

Skills and Education Qualifications

Holder of Diploma or Bachelor Degree in Secretarial Studies/Administrative or its equivalent from a relevant Institution.
Ready to gain administrative support experience
Proficiency in MS Word and MS Excel is a must
Knowledge of operating standard office equipment
Excellent communication skills IN English and Swahili – written and verbal
Ability to prioritize projects and strong problem solving skills on day to day basis
Ability to cope with conflicting demands, deadlines and interruptions
Good character and attention to detail.

Qualified applicants are invited to submit their application letter and certificates, including relevant Curriculum Vitae and other documents if necessary,
to thePRA –
Tanzania Headquarters office Manager,
P.O Box 152, Usa River – Arusha,
Tanzania before 31st March 2017, or email your applications directly to the organisation email before the date.
An Administration committee will then assess the applications with results expected by 7th April to only shortlisted candidates for interview.

Warning: Any Job Vacancy Requesting Payment is a Scam