OIKOS EAST AFRICA, Administrative Office Support / Intern

Location
Arusha Mjini Arusha
Description
Based: Arusha and Oikos East Africa Field Stations according to the needs

Department: Administration
Supervisor (Responsible of Management & Planning): Country Administrator of Istituto Oikos, and Administrator of Oikos East Africa

Working hours per week: 45 Working days per week Time schedule per day: from Monday to Friday. Saturday only if requested by Supervisor
Duration: 1st March to 31st May 2018

DUTIES

General Administrative Duties

Receive and transfer phone calls, distribute messages and mails;

Make photocopies and support in the production and dissemination of various documents, notes, brochures and papers;

Ensure the safe storage and proper use of all equipment;

Process Mission Orders’ requests in accordance with mission procedures; 

Translate letters/documents from Kiswahili to English and vice versa; 

Scan and duly file accounting documents on a monthly and project-by-project basis; 

Maintain the Administration Department documents in good order, archiving them in proper files; 

Separate and organize the financial documentation and the proofs of expenditures in separate files according to the project and the budget line;
File contracts in the proper folders;

Prepare and update the server archive with digital copies of all the signed contracts; 

Preparation of telephone vouchers for Oikos East Africa staffs.

Inventory Management Duties

Maintaining the equipment book, registering all the movements; 

Assist the Logistic Department updating the Inventory Data Base of Oikos East Africa; 

Support Mkuru Trust Training Centre MTTC in inventory check and inventory Data Base as scheduled;

Performing all other related duties that may reasonably or exceptionally be required to ensure the smooth operation of Oikos East Africa's work.

KNOWLEDGE AND SKILLS
Minimum requirement to be a holder of Diploma in accountancy, procurement, economics or related with at least 2 years of working experience; 

Good command in advance computer skills with an emphasis on Ms Word, Ms Excel and email; 

Must be able to communicate well in English and Kiswahili both verbally and in writing;

Excellent communication and presentation skills in English and Kiswahili for general communication and briefing/reporting;

Good interpersonal skills, time management, initiative, reliability and stress management;

To be committed with environmental preservation, according to the NGO mission.

All applicants are invited to submit their updated CV,relevant Certificates and application letter to the email addresscontact@oikosea.org or to deliver the documentation required in a close envelope to the address:

Human Resource Manager
Oikos East Africa
Haile Selassie road no. 12,
house plot 165
P. O. Box 8342, Arusha

DEADILINE FOR APPLICATIONS: SUNDAY 25TH FEBRUARY 2018