Job Title: Personal Secretary Grade III
Report To: Pensions Manager
Duties and Responsibilities: i. To provide office requirements to senior officials; ii. To handle incoming mails marked for personal attention; iii. Filing and distributing them; iv. To receive and guide visitors; v. To keep a diary of events; vi. To attend meetings when required and produce a record of proceedings; vii. To answer independently routine correspondence, such as acknowledgements; viii. To make follow up of outstanding and urgent replies; ix. Keeping a record of files in the action for their officers; x. To answer telephone calls and intercoms; xi. To take care of all facilities under charge; xii. To undertake routine correspondence with prior approval of superiors; xiii. To give information to callers or routine calls to appropriate officials and places outgoing calls as necessary; xiv. To liaise with Administrative Services Manager, attends to routine safari arrangements for the senior officers as requested; xv. To confirm hotel bookings and transport reservations and makes preparations for imprest accounts, travel arrangements, etc. xvi. To carry out any other lawful work related duties as assigned by supervisor
Desired Profile: communication skills, interpersonal skills, problem solving skills, computer skills
Experience: Three years working experience.
Education: Holder of Certificate of Secondary Education who attended three years Pre-Service or/and In-Service Secretarial Course from recognized institution course and attained Stage III, i.e. Typing speed of not less than 50 w.p.m., Manuscript Stage III, Tabulation Stage III, Office Management Stage II and Secretarial Duties Stage II plus Kiswahili or English Shorthand 80/100 w.p.m.
APPLICATION DETAILS
Candidates are adviced to provide their detailed Curriculum Vitae by including copies of academic certificates (O level, A level, Bachelor Degree or Advance Diploma), birth certificate and three works related referee and application for the job should be in the system through the following website www.ppf.or.tz
Application should be submitted before 15 May, 2017
Only shortlisted candidates will be connected
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| PPF Pension Funds Jobs 2017 |
Report To: Pensions Manager
Duties and Responsibilities: i. To provide office requirements to senior officials; ii. To handle incoming mails marked for personal attention; iii. Filing and distributing them; iv. To receive and guide visitors; v. To keep a diary of events; vi. To attend meetings when required and produce a record of proceedings; vii. To answer independently routine correspondence, such as acknowledgements; viii. To make follow up of outstanding and urgent replies; ix. Keeping a record of files in the action for their officers; x. To answer telephone calls and intercoms; xi. To take care of all facilities under charge; xii. To undertake routine correspondence with prior approval of superiors; xiii. To give information to callers or routine calls to appropriate officials and places outgoing calls as necessary; xiv. To liaise with Administrative Services Manager, attends to routine safari arrangements for the senior officers as requested; xv. To confirm hotel bookings and transport reservations and makes preparations for imprest accounts, travel arrangements, etc. xvi. To carry out any other lawful work related duties as assigned by supervisor
Desired Profile: communication skills, interpersonal skills, problem solving skills, computer skills
Experience: Three years working experience.
Education: Holder of Certificate of Secondary Education who attended three years Pre-Service or/and In-Service Secretarial Course from recognized institution course and attained Stage III, i.e. Typing speed of not less than 50 w.p.m., Manuscript Stage III, Tabulation Stage III, Office Management Stage II and Secretarial Duties Stage II plus Kiswahili or English Shorthand 80/100 w.p.m.
APPLICATION DETAILS
Candidates are adviced to provide their detailed Curriculum Vitae by including copies of academic certificates (O level, A level, Bachelor Degree or Advance Diploma), birth certificate and three works related referee and application for the job should be in the system through the following website www.ppf.or.tz
Application should be submitted before 15 May, 2017
Only shortlisted candidates will be connected
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