Ajira Mpya za Kazi Job at Workforce Management, Commercial Officer

Job Description
Job title: Commercial Officer
Business Unit: Finance & Admin
Reporting to: Finance Manager

Purpose of the position
Responsible for maintaining financial, accounting, administrative and personnel services in order to meet legislative requirements and support company’s operations.

Responsibilities & duties

Effective management of financial systems & internal controls
 Administer and monitor the financial system in order to ensure that the company’s finances are maintained in an accurate and timely manner
 Implement the set financial policies and procedures
 Ensure that the set internal controls are implemented and maintained throughout
 Implement financial risk management & controls that will maintain financial health of the organization
 Developing external relationships with appropriate contacts, e.g. auditors, bankers and statutory organisations
 Ensure transactions are properly recorded and entered into the computerized accounting system
 Effective control & management of company assets

Transactions
 Ensure that all the payments are authorised before the actual payment is done
 Ensure that salaries & wages are paid on time and accurately including employee reimbursements
 Timely preparation and sharing of correct, complete & accurate sales invoices
 Analytical analysis of mark up
 Realisation of invoiced amounts, calculation of margins and comparison with budget
 Ensure that accounts receivables are paid in a timely & accurate manner
 Reconcile the accounts payable and receivables
 Ensure that periodic bank & payment reconciliations are completed
 Scrutinize all the supporting documents to ensure accuracy and authenticity.
 Ensure timely & accurate processing & filing of statutory
 Maintain an orderly accounting filing system
 Maintain a system of controls over accounting transactions
 Ensure security for all company cheques and always verify charges

Accurate & timely preparation of financial management & HR reports
 Accurate and timely preparation of financial management accounts.
 Ensure compliance with local government on financial reporting requirements and tax compliance.
 Maintain schedules supporting the balance sheet items
 Preparation of monthly, quarterly and other periodical treasury plans
 Maintain a vendors register
 Establish, maintain and reconcile the general ledger
 Submitting HR report to HR Manager

Effective management and control of cash-flows, working capital and budgets
 Management and control of cash-flows, working capital and budgets.
 Assist with preparation of the budget
 Establish and maintain cash controls
 Monthly preparation and analysis of budget Vs Actual cost

Efficient and effective office management
 Manage the filing, storage and security of documents
 Respond to inquiries
 Maintain insurance coverages
 Ensure Issuance of permits and licenses

Academic qualifications
Essential
 Bachelors degree in Finance or Accounting
 Professional qualification in Accounts

Work experience & skills
Essential
 2 - 3 years Financial Management experience in retail/FMCG
 Professional qualifications in Risk will be an added advantage

Applications: Send your CV through; info@workforceconsult.com
Deadline: 13th March 2017

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