MEASURE Evaluation, Finance & Administrative Manager Jobs

Location
Kinondoni, Mikocheni Dar Es Salaam

Description
Background:

The MEASURE Evaluation Project, based at the Carolina Population Center at the University of North Carolina at Chapel Hill (UNC), is a global health project funded by the U.S. Agency for International Development (USAID). MEASURE Evaluation focuses on monitoring and evaluation (M&E) of population, health, and nutrition programs and improving health sector decision-making. In Tanzania, the Project received an Associate Award from USAID/Tanzania that is anticipated to run until January, 2019. We are currently seeking a Finance & Administrative Manager to serve through the remaining months of the project and assist locally with project close-out activities.

Purpose of Role:
The position will be the lead financial support role for the local Dar es Salaam team through the final months of the project and work closely with Headquarters team to ensure smooth and compliant operations. The Finance & Administrative Manager will guide local team through remaining project activities in accordance with USAID and Palladium procedures and guidelines as well as lead the financial and operational close-out of the project office in late 2018/early 2019.

Primary Responsibilities:
Accounting and Financial Management

Maintain financial and accounting systems and procedures in accordance with Palladium corporate requirements and USAID regulations
Maintain accurate and up-to-date financial records; ensure all files are complete and accessible as needed
Prepare timely and accurate monthly, quarterly, and other financial reports as needed and within HQ stipulated dates
Ensure all procurements are compliant with company procedures and all procurements have complete and detailed files
Review invoices and advise local staff with regards to payments issued to clients, relevant suppliers, consultants and staff.
Settle payments related to office operations (e.g., office rent, utilities, vendors, travel, hotel accommodations, etc.)
Obtain bank statements for all bank accounts, review cash book, preparation of monthly bank reconciliation statements
Work with HQ and other project staff to prepare cash forecasts for each month to ensure smooth processing for field payments
Process VAT Relief for purchases and services, as requested
Manage office petty cash drawer; ensure cash is always locked away and dual controls are respected
Assemble and review forecasted costs related project activities and assist HQ with forecasting requests
Carry out banking duties as required
Supervise the payment process/due diligence for participants at workshops
Maintain tracker for travel advances issued to local staff to ensure all advances are reconciled
Perform any other responsibilities as may be directed

Payroll

Review and input payroll for MEASURE Evaluation and HP+ staff using ADP system; alert HQ and ADP of any upcoming changes to payroll well in advance
Pay appropriate payroll taxes to the Tanzanian Revenue Authority and other deductions as required
Track leave days for MEASURE Evaluation FxTE staff
Maintain up to date information on the latest Tanzanian payroll rules and regulations

Office Management

Ensure there are adequate supplies of all items necessary for the smooth functioning of the office, including computer network, Internet access, stationary, printer and fax paper, etc.
Confirm that all assets are recorded and updated on the asset register on a quarterly basis
Ensure all equipment is kept in good working order, is serviced regularly, and repaired if broken
Work with Security team and HQ to verify all office safety requirements are met
Ensure that all HQ corporate policies and procedures are being communicated to and followed by local staff (e.g. procurement, travel, financial, contractual, etc.)

General Office Work

Meet with Chief of Party/Deputy Chief of Party regularly and raise any financial/administrative concerns to determine if further escalation is required
Retain all files of a confidential nature appropriately

Supervisory Role

Supervise the daily activities and support the Project Administrative Services Officer and Messenger/Assistant
Work with direct reports to develop performance development plans and assess performance based on corresponding PDP
Perform other general office tasks as required by the MEASURE Evaluation Chief of Party

Qualifications

Bachelor’s degree in finance and/or administration required
5+ years of progressive responsibility in finance/administration
Prior experience working on USAID- funded international development projects
Familiarity with US Federal Government financial and procurement compliance requirements
Proven track record of fiduciary responsibility and integrity
Experience in budget analysis and projections
Advanced skills with Microsoft Office Suite
Excellent organizational skills and ability to multi-task
Ability to work in a team and independently with minimal supervision
Excellent communication and interpersonal skills
Written/spoken fluency in English and Kiswahili
Legal right to work in Tanzania