Finance Manager, Tanzania

Job description

PCI is a non-profit organization dedicated to preventing diseases, improving community health, and
promoting sustainable development worldwide. With support from United States Department of Agriculture (USDA), PCI Tanzania will be implementing the final phase of Food for Education (FFE) programming in the Mara region (2017-2021). The goal of the program is to improve literacy among primary school students, and increased use of health and dietary practices, empower women etc. In line with programmes objectives, growth and sustainability, PCI wishes to attract talents and professionals to help run the programme.

Purpose Of The Position

The Mara Regional Finance Manager will provide day to day financial support and oversight to the PCI/Tanzania project staff at the Regional office based in Musoma. The Mara Regional Finance Manager will report to the Program Director and technically to Director of Finance & Administration. The position is based in Musoma.

Key Areas Of Responsibility

Facilitate Payments

Oversee the petty cash management by Finance Associate/Assistant,
Oversee and review payment requests and petty cash vouchers
Ensure vendor payments are processed in a timely and organized manner and in accordance with established procedures.
Oversee payment of various participants allowances into various trainings/meetings/workshops/warehouse activities by ensuring compliance to process and procedures.
Institute a risk mitigation towards ghost payments in the field by establishing spot check of all field-based payments.

Accounting

Manage the accounting register and day to day accounting functions for financial operations for PCI/Tanzania
Monitor the correct use of PCI funds to the corresponding accounts
Assist with development and production of financial reports
Maintain updated, organized, secure filing and storage of financial documents

Overseeing Financial Operations

Ensure financial transactions are executed in compliance with policies, regulations and procedures of PCI and the donor agency
Prepare monthly receipts and expenses to be submitted to PCI/Tanzania Country Office in Dar es Salaam
Support the procurement process including the review of budgets and pro-forma invoices as needed for goods or services, ensuring compliance with established PCI Procurement Manual
Monitor cash flow and bank balances for PCI bank and MPESA accounts at the Musoma office.
Ensure documentation of all financial transactions are accurate, complete, logical, and transparent
Ensure financial controls are implemented in compliance with PCI and donor policies and regulations and under guidance of the Finance & Administration Director and the Country Director
Monitor and ensure the timely reconciliation of staff and activity advances
Oversee financial procedures and activities within regional and field offices of Butiama and Bunda by providing technical support to Cashiers/Admin Assistants at regional and field office on financial functions
Submit periodic reports and supporting documents to Country Office as required

Liaison with External Institutions

Facilitate bank transactions including cash withdrawals and deposits, collection of bank statements, facilitation of official communication between PCI and bank(s)

Other Financial Support

Provide other support as needed to the Director of Finance & Administration, Program Director and the Country Director where necessary.

Required Qualifications

Bachelor’s degree in accounting, financial management or a related field coupled with experience in similar operations.
Candidates with an MBA, CPA, ACCA, and or CMA will have added advantage.