KEY AREAS OF ACCOUNTABILITY:
- Issue petty cash in line with SCI procedures & policies.
- File all associated paperwork associated with such transactions.
- Prepare Payment Vouchers for all transactions
- Record fully all transactions on an excel cashbook (daily basis).
- Follow up on late clearing of floats.
- Ensure the cashbox is stored securely during cash hours.
- Ensure sufficient cash is available in the various required denominations.
- Prepare weekly cash counts for each currency at week-end and month end, reconciling cash balances to cashbook balances – ensuring all codes are fully input.
- Ensure all PVs scanned and uploaded in shared drive under finance folder after the payment done.
- Process cheque payments by:
- Receiving backed up invoices from Logistics/admin/Field locations.
- Preparation of Payment Authorisation Forms for approval.
- Forwarding well backed up invoices to authorised signatories for approval.
- Proper tracking of all invoices in various stages of processing.
- Preparation of cheques in line with SCI policies.
- Ensuring all invoices/payment requests (properly backed up) are fully processed within 1 week of being received in finance department.
- Filing all associated paperwork associated with all Dar cash/bank receipts or payments.
- Recording all transactions on an excel cashbook on a daily basis, ensuring coding is done properly.
- Ensuring cheques/cheque books are stored safely and securely while out of safe.
- Ensuring new cheque books are ordered in good time
- Responsible for checking and signing off on daily bank statements to ensure all debits and credits are in line with actual bank receipts and payments.
- Ensure month end cashbooks and bank books are ready for the finance officer’s review by the 2nd day of the following month.
- Liaison with bank:
- Negotiation of exchange rate with bankers for foreign currency transactions.
- Follow up of Banking matters including stop orders, incorrect bank charges etc
- Through liaison with Finance Officer/Manager/Finance Director follow up on updating list of bank signatories.
- Bank cheque confirmation
- Any other relevant duties that may be assigned.
- Ensure the effective and efficient use of all SCI resources in order to keep costs low and ensure the security of staff.
- Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
- Facilitate provision of financial information during external and internal audit.
- Support the Zanzibar Finance Officer, Programme Manager and Zanzibar Representative on review of monthly expenditures and identify any miss posting &/corrections.
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